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The Lord-Lieutenant represents Her Majesty The Queen and should be received at any event with the same degree of etiquette and protocol as any member of the Royal Family when the Lord-Lieutenant is attending in an official capacity in her own county. Where the Lord-Lieutenant is unable to attend and she is represented by her Vice Lord-Lieutenant or a Deputy Lieutenant, the same etiquette and protocol should be followed. The Lord-Lieutenant or her deputy should be met on arrival by the host.
The correct forms of address for the Lord-Lieutenant are:
Mrs Susan Pyper, Her Majesty's Lord-Lieutenant of West Sussex
In a speech
In the preamble the Lord-Lieutenant should be referred to as "Lord-Lieutenant".
A speech might begin "Lord-Lieutenant, Ladies and Gentlemen ..."
On formal occasions — Lord-Lieutenant, or Mrs Pyper
If the Lord-Lieutenant is represented by her Vice Lord-Lieutenant or a Deputy Lieutenant, the above etiquette should be adapted accordingly, i.e., "Dear Vice Lord-Lieutenant", "Dear Deputy Lieutenant". A speech might begin "Vice Lord-Lieutenant, Ladies and Gentlemen..." or "Deputy Lieutenant".
Church services and seating: At Funerals, the Lord-Lieutenant or her representative (unless attending in a personal rather than an official capacity) always enters the church last (two minutes before the start of the service and before the coffin), and always leaves straight after the family. For other church services, the Lord-Lieutenant or her representative enters last and leaves first. The usual arrangement is for the Lord-Lieutenant to be seated at the front of the nave on the south side. For funerals, if the family is on the south side, the Lord-Lieutenant sits on the north side at the front and on the aisle edge.
Seating in general: At other functions, the Lord-Lieutenant should be seated in the same place as you would seat a member of the Royal Family: simply as the principal guest. Other issues relating to protocol and precedence can be clarified in consultation with the Lord-Lieutenant.